Veros Real Estate Solutions
California Employee Privacy Policy
Effective Date: August 20, 2024
Last Updated: August 3, 2026
We provide these disclosures and privacy policy for individuals that reside in California (“California Employee Privacy Policy”). If you are not a resident of California, you can disregard this document.
Introduction
This California Employee Privacy Policy supplements the Employee Handbook, our Privacy Policy, and our California Privacy Policy. This Policy governs the personal information collected, used and shared by Veros Real Estate Solutions, LLC (“VRES,” “we,” “us,” or “our”) and applies to job applicants, employees, owners, directors, officers, and contractors of VRES who are acting in such a capacity (“employment position”) and who reside in the State of California (“consumers” or “you”). This policy also applies to your emergency contacts and beneficiaries. We provide these disclosures and privacy policy to comply with the California Consumer Privacy Act (“CCPA”). Any terms defined in the CCPA have the same meaning when used in this policy.
- PERSONAL INFORMATION WE COLLECT
- Publicly available information from government records
- De-identified or aggregated consumer information
- Information excluded from the CCPA, including:
- health or medical information covered by the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and the California Confidentiality of Medical Information Act (“CMIA”) or clinical trial data;
- personal information covered by certain sector-specific privacy laws, including the Fair Credit Reporting Act (“FCRA”), the Gramm-Leach-Bliley Act (“GLBA”) or California Financial Information Privacy Act (“FIPA”), and the Driver’s Privacy Protection Act of 1994 (“DPPA”).
- “Sensitive Personal Information” such as Social Security Numbers, Driver’s license, financial account or card numbers, precise geolocation, racial and ethnic characteristics, religious and philosophical beliefs, union membership, contents of mail, email and text messages, genetic and biometric data;
- “Identifiers” such as name, alias, address, unique identifier, internet protocol address, email address, account number, Social Security Number, or government identification number;
- “Other Personal Information and Consumer Records” such as name, signature, Social Security Number, physical characteristics or description, address, telephone number, passport number, driver’s license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, salary information, or any other financial information, or medical information. Some personal information included in this category may overlap with other categories;
- “Protected Characteristics” under California or federal law for classifications such as age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, or veteran or military status;
- “Internet or Network Activity” such as browsing history, search history, information on a consumer’s interaction with a website, application, or advertisement;
- “Geolocation Data” such as general physical location or movements;
- “Sensory Data” such as audio, electronic, or visual information;
- “Professional or Employment Related Information” such as current or past job history or performance evaluations;
- “Biometric Information” such as genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, or gait; and
- “Inferences” drawn from other personal information such as profile reflecting a person’s preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.
- HOW WE OBTAIN YOUR PERSONAL INFORMATION
| Directly from you |
You enter or provide us with information in person, online, by email, by phone, or by document upload For example, when you apply for a job or update your information on file |
| Directly and indirectly from you based on activity on our website or network | For example, from internet browsing or network usage details collected automatically |
| From vendors that interact with us in connection with your employment position | For example, credit reporting agencies from which we check your credit in connection with a submitted employment application, vendors that provide background search results, or vendors that assist in protecting you and us from fraud and identity theft |
- HOW LONG WE KEEP YOUR PERSONAL INFORMATION
- HOW WE USE YOUR PERSONAL INFORMATION
We use Sensitive Personal Information only for purposes permitted under applicable law, including uses necessary to perform our services and for employment-related purposes. Accordingly, the right to limit the use of Sensitive Personal Information does not apply to our processing.
We may use or disclose the personal information we collect for one or more of the following purposes:
- Performing services on our behalf, including but not limited to:
- To fulfill or meet the reason for which the information is provided.
- To provide you with a decision on an employment application.
- To provide you with employment benefits and process payroll.
- To carry out our obligations and enforce our rights arising from any contracts entered into between you and us.
- To maintain insurance policies and coverages, including for workers’ compensation and other liability insurance.
- To manage workers’ compensation claims.
- To manage performance of job duties of employees, including compliance with Veros policies and procedures.
- To communicate with personnel regarding employment-related matters such as upcoming benefits enrollment deadlines, action items, availability of W-2 forms, and other alerts and notifications.
- To assist personnel with the coordination of travel.
- Detecting security incidents, protecting against malicious, deceptive, fraudulent, or illegal activity, and prosecuting those responsible for that activity.
- To implement, monitor, and manage electronic security measures on devices of Veros personnel that are used to access Veros networks and systems.
- Auditing related to a current interaction with you.
- Undertaking activities to verify or maintain the quality of a service or device controlled by us, and to improve, upgrade, or enhance our services.
- For short-term, transient uses.
- To reduce the risk of spreading COVID-19 or other diseases in the workplace, including contact tracing as needed or required by law.
- To comply with state and federal laws and regulations requiring employers to maintain certain records or for reporting obligations, such as immigration compliance records, personnel files, wage and hour records, payroll records, accident or safety records, and tax records.
- To conduct workplace investigations, such as investigations of workplace accidents or injuries, harassment claims, or other alleged misconduct.
- To provide benefits, services and perquisites to you.
We do not process your personal information with automated decision-making.
We will not collect additional categories of personal information or use the personal information we collected for materially different, unrelated, or incompatible purposes without providing you notice.
- HOW WE DISCLOSE YOUR PERSONAL INFORMATION
- With background search and employment eligibility companies we disclose the following categories of Personal Information: Sensitive Personal Information, Identifiers, Other Personal Information and Consumer Records, Protected Characteristics, Professional and Employment Information, and Inferences;
- With word processing applications, signing vendors, and communication platforms we disclose the following categories of Personal Information: Sensitive Personal Information, Identifiers, Other Personal Information and Consumer Records, Protected Characteristics, Professional and Employment Information;
- With advisors such as attorneys, banks, credit card companies, accountants, financial advisors, consultants, and insurance providers, we disclose the following categories of Personal Information: Sensitive Personal Information, Identifiers, Other Personal Information and Consumer Records, Protected Characteristics, Internet or Network Activity, Geolocation Data, Sensory Data, Professional or Employment Related Information, Biometric Information, and Inferences;
- With insurance and benefits providers we disclose the following categories of Personal Information: Sensitive Personal Information, Identifiers, Other Personal Information and Consumer Records, Protected Characteristics;
- With lifestyle benefit providers we disclose the following categories of Personal Information: Sensitive Personal Information, Identifiers, Other Personal Information and Consumer Records, Protected Characteristics, Biometric Data;
- With network monitoring, analytics, and incident response vendors we disclose the following categories of Personal Information: Sensitive Personal Information, Identifiers, Other Personal Information and Consumer Records, Protected Characteristics, Internet or Network Activity, Geolocation Data, Sensory Data, Professional or Employment Related Information, Biometric Information, and Inferences; and
- With regulatory and governmental agencies and government sponsored entities we disclose the following categories of Personal Information: Sensitive Personal Information, Identifiers, Other Personal Information and Consumer Records, Protected Characteristics, Internet or Network Activity, Geolocation Data, Sensory Data, Professional or Employment Related Information, Biometric Information, and Inferences, and when such sharing involves health information, we maintain an employee’s anonymity whenever possible.
- SELLING AND SHARING OF PERSONAL INFORMATION
- YOUR RIGHTS UNDER THE CCPA
7.1. Right to Know
You may have the right to request that we disclose certain information to you about our collection, use, and disclosure of your personal information (“Right to Know”). Once we receive and verify your request, unless an exemption applies, we will disclose to you:
- Categories of Personal Information
- The categories of personal information we collected about you
- The sources for the personal information we collected about you
- Our business or commercial purpose for collecting that personal information
- The categories of third parties to whom we disclose that personal information
- If we disclosed your personal information, the categories of personal information disclosed with each category of third-party recipients; or
- Specific Information
- The specific pieces of personal information we collected about you.
- Categories of Personal Information
7.2. Right to Delete
You may have the right to request that we delete any of your personal information that we collected from you and retained, subject to certain exceptions.
7.3. Right to Correct
You may have the right to request that we correct your personal information if it is inaccurate or incomplete.
7.4. Right to Non-Discrimination
You have the right to not be discriminated against for exercising your rights under the CCPA. Unless permitted by applicable law, we will not:
- deny you goods or services (including employment opportunities);
- charge you higher prices or rates for goods or services, including through granting discounts or other benefits, or imposing penalties;
- provide you a lower level or quality of goods or services (including employment compensation); or
- suggest that you may receive a different price or rate for goods or services or a different level or quality of goods or services.
- EXERCISING YOUR RIGHTS
8.1. How to Submit a Request Yourself
To exercise your other rights above, please contact us by either:
- Calling us at 866-458-3767, select option 6
- Contacting us through the Veros Online Web Form
A request must:
- Provide sufficient information that allows us to reasonably verify you are the person about whom we collected personal information or an authorized representative.
- Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.
Depending on the nature of your request, we may require additional information to verify your identity or authority to make the request, including, for requests for specific pieces of personal information, a signed declaration under penalty of perjury confirming you are the consumer whose personal information is the subject of the request.
Only (1) you or (2) a person authorized by you to act on your behalf, may make a Request related to your personal information.
8.2. Authorized Agents
Before we can respond to any request submitted by an authorized agent, we need to verify that person or entity’s authority to act on your behalf and the identity of the authorized agent.
If you are authorized to submit a request on behalf of a California resident, please email us at privacy@veros.com or call us at 866-458-3767, select option 6
We may require the authorized agent to provide documentation demonstrating that they are authorized to act on your behalf, such as a signed permission from the consumer or a valid power of attorney. We may also require the consumer to verify their identity directly with us or to confirm that they provided the authorized agent permission to submit the request.
Depending on the nature of the request, we may request additional information from the authorized agent or the consumer as necessary to verify the request in a manner consistent with applicable law.
8.3. Response Timing and Delivery Method:
We will acknowledge receipt of a verifiable request within 10 business days of its receipt. We will respond to a request within 45 days of its receipt. If we require more time (up to 45 additional days for a total of 90 days from receipt of the request), we will inform you of the reason and extension period in writing. We will deliver our written response by mail or electronically. The response we provide will also explain the reasons we cannot comply with a request, if applicable.
We do not charge a fee to process or respond to your request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.
- CHANGES TO THESE CALIFORNIA DISCLOSURES AND PRIVACY POLICY
- CHANGES TO THESE CALIFORNIA DISCLOSURES AND PRIVACY POLICY
| Privacy Support E-Mail: | privacy@veros.com |
| Toll-Free Number: | 866-458-3767 (option 6) |
| Postal Address: |
Veros Real Estate Solutions
Attn: Privacy 2333 N. Broadway, Suite 350 Santa Ana, CA 92706 |